The best facilities managers do these 5 things
As a facilities manager, your daily tasks can be all-consuming and challenging. You may be responsible for maintaining facilities, managing budgets, and ensuring the safety and comfort of occupants, among other important duties. Top managers do all these things successfully, without sweating it! Fortunately, there are a number of productivity tips and tricks you can use to make your job easier. From utilising technology and automating processes to setting goals and learning to prioritise, these tips can help any facilities manager stay on top of their tasks and get the job done. Read on to learn more about the top things the best facilities managers are really great at!
1- They utilise technology
With the rise of modern technology comes the ability to be more productive. In fact, certain tech trends have been shown to increase productivity by up to 50%. However, many facilities managers miss out on these productivity benefits because they are not taking advantage of the right resources. To increase productivity, facilities managers can increase their efficiency by utilising technology. For example, facilities managers can use technology to streamline their daily tasks. By utilising cloud software and apps such as Google Calendar, top performing facilities managers can get a better sense of their schedule anywhere they are. They usually combine this with some effective online team communication/messaging software that allows structure and historised communication instead of Whatsapp groups.
2- The automate processes
Some of the most common but also most tedious tasks in a facility manager’s daily workload are inventory updates, cleaning, maintaining, and organising. If you are looking for productivity tips, don’t forget to incorporate practices that can help you automate those tasks. With the right automation, you can free up your time to focus on more critical activities. One way to automate routine tasks is to use mobile or digital platforms like Bulbthings smart facilities maintenance app for keeping track of your inventory of installations, furniture etc., scheduling and tracking cleaning or maintenance tasks. You can also leverage virtual assistants and software that can help you manage your calendar, emails, and other virtual assistants to help you stay on top of your duties.
3- They set goals
Successful professionals are self-aware and set goals for themselves. Achieving short-term goals will help you stay focused and on track for the long term. While it may be challenging to set goals for yourself when you are just starting out in a career, it will become easier as time goes on. Set goals for yourself that are both personal and professional.
4- They delegate responsibilities
As a facilities manager, you may feel like you have too much work on your plate. However, you may also lack the skills and experience to effectively handle the workload. In these cases, you may need to delegate certain responsibilities to staff members with more experience. There are many benefits to delegating responsibilities. First, it allows you to free up some time for yourself and focus on other duties. Second, it allows you to utilise your team members’ skills, making the entire team more productive overall.
5- They stay super organised
As a facilities manager, you may find that you are a bit messy or disorganised. Perhaps you are a messy person by nature, or you are just feeling overwhelmed. If you are looking for productivity tips, one way to organise yourself and stay on top of tasks is to create a weekly or monthly planner. A planner can help you stay focused and on track by visually organising your schedule, including meetings and agendas, deadlines, and notes. A planner can also help you stay organised by visually displaying your duties and responsibilities, helping you see what is going on and what needs to be done.
Achieving high levels of productivity can be challenging for anyone. However, it is important for facilities managers to make the most of the time they have. With that in mind, there are a number of tips and tricks you can use to increase your productivity. Whether you are a new facility manager or a seasoned veteran, there are a number of strategies available to you.
As mentioned above, technology is a great way for facilities managers to remain productive. The right apps can help you streamline your day and free up your time to focus on other tasks. Virtual assistants are also becoming increasingly popular. If you are looking for solid productivity tips, investing in the right software and devices can help you stay organised and get more things done throughout your day. You too can smash it!