The sad truth about equipment inventory spreadsheet templates
Let’s be honest: we’ve all downloaded at least one equipment inventory spreadsheet template with big hopes and dreams 😍
“This time I’ll stay organised.”
“This one has colours!”
“ooouuh calculated fields and macros!”
“I’ll definitely update this every week.”
…And then reality hits.
Within a month, your “Equipment_Inventory_Template_Final_v3.xlsx” becomes a graveyard of missing items, mystery numbers, and comments like “???”.
So why do equipment inventory spreadsheet templates always betray us?
1. They rely on humans. Enough said.
Spreadsheets don’t update themselves.
And unless you hire a full-time “Spreadsheet Ninja,” someone will forget to fill it in. Or will fill it wrong. Or will create their own version. Or all of the above.
2. Things get lost. And not just tools.
Different teams, different sites, different versions of the file — suddenly your spreadsheet is less “inventory tracker” and more “choose your own adventure.”
3. They weren’t built for real life
In real life:
- Tools move
- People forget
- Equipment breaks
- Someone saves the file as “copy_of_final_really_final.xls”
Spreadsheets can’t keep up — but automated asset tracking software can.
4. No instant insights
Want to know who last used the drill?
Or when a PPE set was issued?
Or how many items you lost this year?
Your spreadsheet: 🙃
Your software: Click → Done.
The truth? Equipment inventory spreadsheet templates are fine… for a while.
But if your business is growing (or already grown), they quickly become more trouble than they’re worth.
Imagine a world where:
- Assets get tracked automatically
- Nothing “goes missing” in a spreadsheet abyss
- Teams collaborate without sending 17 file versions
- You actually trust your inventory numbers
That world exists — and no, it’s not in Excel.
👉 Try Bulbthings and let your spreadsheets finally retire in peace.